Document Control Specialist

Description/Functions:

• This position is an active member of Full Spectrum Lab Services from CBRE’s Quality Management System.
• This position is responsible for the control of documentation, managing QMS training, and processing document requests.
• Ensures that appropriate document approvals are obtained prior to documentation becoming effective and/or released.
• Proficient understanding and working knowledge of processes, procedures, and systems used in quality management systems.
• Organizes and updates QMS training files/database to maintain compliance.
• Leads process improvement projects related to document control systems, documentation processes, and efficiencies.
• Ensures that work is being performed in accordance with documented procedures, industry standards, and regulatory requirements.
• Remains well prepared for audits by external agencies/organizations.
• Perform other duties as assigned.

Essential Functions:

• Establishes and maintains a document control system for QC procedures, work instructions, and forms.
• Performs periodic internal document control system reviews and audits.
• Designs, develops, implements, and enforces best practices, processes, guidelines, systems, and technologies to support and enhance the document control function.
• Maintain Standard Operating Procedures (SOPs) and ensure their compliance to ISO 9001/17025 requirements and the business’ policies.
• Audits existing procedures and revises as needed. Implements through training.
• Keeps abreast of ISO changes & enhancements related to document control best practices.

Qualifications:

• Minimum 3 year’s experience in Document Control in an ISO 9001 certified organization
• Working knowledge of ISO 9001 Quality Procedures.
• Recent experience facilitating ISO 9001 audits.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Excellent communication skills. Demonstrated ability to articulate ideas clearly and concisely in verbal and written form.
• Experience with current Good Manufacturing Practices (cGMP) is a plus.
• Experience integrating acquired companies into an ISO-certified organization.

Travel Requirements:

• Occasional travel to company facilities

Education/Training:

• Bachelor’s degree in science (chemistry, analytical chemistry biochemistry, biotechnology, or similar) or equivalent lab experience.
• Experienced with Quality System Processes, change control procedures, and document change orders required.
• Knowledge of lab practices, standard concepts, and test procedures for analytical instruments.
• MS office skills required.
• Ability to lift 50 pounds.